You’re having trouble finding a certain file on your Windows PC and you have a hunch you may have deleted it. We’ve all been there. But rather than moan and groan, you can try to recover it. Assuming you’ve already scoured the Recycle Bin and come up empty, it’s time to turn to a good recovery tool.
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Microsoft offers its command-line recovery program, though it’s not what I’d call user-friendly. Instead, you can use free programs like Recuva and Glarysoft File Recovery Free. Here’s how they work.
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How to recover deleted files in Windows 10 or 11
1. Try the Recycle Bin first
I’m sure you’ve already used the Recycle Bin to bring back a file. In a nutshell, Windows devotes a small percentage of your hard disk space to a hidden system folder known as the Recycle Bin. This area ensures that deleted files aren’t actually deleted but kept in reserve. As long as you don’t permanently delete the file or empty the Bin, the file should be available for you to recover, at least for a certain length of time.
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Simply open the Recycle Bin icon on your desktop. As with any folder, you can sort the files by name, location, date, and other criteria. You can also search for a file by name. Once you find the file you wish to recover, right-click on it and select Restore.
What if I permanently delete a file in Windows 10 or 11?
If you permanently delete a file (press Shift+Del to do so) or empty the entire Recycle Bin, recovering a file is trickier but still doable. Your success mostly depends on how fast you ride to its rescue.
When you delete a file, the data isn’t physically removed from your disk. Instead, its space is marked as available by the operating system, which means the clusters allocated to that file can be overwritten by new data.
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If you swoop in quickly enough, the file may be fully intact and recoverable. The longer you wait, though, the greater the chances that most or all of a file’s clusters will be overwritten, reducing the odds of fully recovering it.
2. Microsoft’s Windows File Recovery
Microsoft provides a free command-line utility for Windows 10 and 11 that tries to recover deleted files. Known as Windows File Recovery, the tool supports mechanical hard drives, SSDs, USB drives, and memory cards. It also offers both regular and extensive modes in an attempt to revive a file.
Visit Microsoft’s recovery page
Download and install the program from the Microsoft Store. Launching its shortcut opens a command prompt with examples of its basic syntax. Microsoft also has a support page with directions on how to use Windows File Recovery, which you’ll want to read before taking it for a spin
Type the appropriate command
From there, you need to type the command followed by the recovery destination, then the recovery mode, and finally the name or location of the deleted file or files.
A note about Windows File Recovery
As a command-line program, Windows File Recovery can be challenging to use as you have to nail the proper syntax and switches exactly.
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Even then, it doesn’t always find or recover the files you need. I’ve used it several times, and it’s been decidedly hit or miss. You may want to try it as a first step, but I think you’ll find a good third-party product much less frustrating.
3. Third-party recovery utilities
I’ve used several third-party recovery tools and have generally had success with them. Again, their effectiveness rests largely on how quickly you attempt to recover a file after it’s been deleted. But assuming the file is still fully or largely intact, these tools will help you revive it.
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A variety of programs are available, both free and paid. Here are a few free utilities worth trying.
Recuva
Available in free and paid flavors, Recuva can bring back files from internal and external hard drives, USB sticks, and memory cards. The website offers the full installation version of Recuva, but elsewhere you’ll find a portable version to install on a USB stick, which avoids writing any new data to your hard drive.
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Specify the types of files you’re trying to recover
The program starts with a wizard that asks you what types of files you’re trying to recover and where they’re located. If you know the specific filename and path, you can bypass the wizard. Recuva offers a regular scan for quick and easy recoveries and a deep scan for more challenging cases.
Recover the deleted files
After the scan, Recuva will display the names of any matching files and indicate the odds of a successful recovery. You can even preview many types of files. Select the file and click the Recover button to bring it back.
Glarysoft File Recovery Free
Another recovery tool available in free and paid editions is Glarysoft File Recovery Free.
Scan deleted files
After you install Glarysoft File Recovery, the program starts by asking which drives or partitions on your PC you wish to scan. The program then runs a quick scan to search for deleted files. During or after the scan, you can seek out specific files by type, location, and name.
Preview files
Once the scan is complete, the tool shows you a list of all lost files and their recovery status, allowing you to browse or search for the one you want. You can even preview images and other readable types of files to make sure you’ve got the correct one.
The free flavor of Glarysoft File Recovery lets you run a quick scan to view and restore deleted files. For $49.99 a year or $99.95 for a lifetime license, the Pro edition supports deeper, more advanced scanning and can recover files damaged by corruption or malware.
WinfrGUI
You’ll also find several recovery tools in the Microsoft Store. One free program places a GUI on top of Windows File Recovery, something Microsoft should have done itself. Available from AOMEI International Network Limited, WinfrGUI uses File Recovery under the hood to scan for deleted files. Once found, any restored files are saved to a different location so you can view them. If the file you need doesn’t appear, you can run a deep scan to delve further.
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